Provide strategic event-management services:
- Develop and manage a detailed project schedule and budget to ensure REC understands its financial exposures at all times.
- Plan and execute pre-event marketing services with REC’s Marketing and Sales Managers and third-party vendors to ensure commitments are delivered on time and on brief.
- Develop venue-selection criteria and propose a suitable hotel for delegate accommodation and meetings.
- Plan enriching entertainment and dining options in line with REC’s business objectives for five days.
- Plan all menus and recommend wines for the dinner venues.
- Conduct weekly progress reviews with key REC’s Marketing and Sales Managers.
- Manage meet-and-greet services for the delegates at the airport with pre-arranged taxis from the airport to the hotel upon arrival, and back to the airport for their departure.
- Manage all site logistics including venues’ set up, meeting A/V and F&B.
- Provide assistance throughout the incentive trip (at all in-hotel activities, tours and off-site dinners), including responding to ad-hoc requests and last-minute changes in requirements.
- Manage group transfers for delegates throughout the five-day/evening programme.
- Manage tours of the REC Singapore facility.
- Pay all vendors/venues on behalf of REC and reconcile any underpayments and overpayments to ensure that all vendors are paid in a timely manner.
- Conduct a post-event debriefing with REC.
Provide strategic event-management services related to the two successive REC Partner Summits (three-days each) including:
- Set summit objectives, develop and manage a detailed project schedule and budget to ensure objectives are met on time and on budget.
- Plan and execute pre-event marketing services with REC stakeholders and third-party vendors to ensure commitments are delivered on time and on brief.
- Develop venue-selection criteria and propose a suitable hotel for delegate accommodation and summit meetings.
- Plan enriching entertainment and dining options inline with REC’s business objectives for three nights.
- Plan an engaging three-day/evening programme for the spouses/partners that combines cultural, educational, recreational and rejuvenating experiences.
- Plan all menus and recommend wines for the dinner venues.
- Conduct weekly progress reviews with key REC stakeholders.
- Develop a marketing-communications strategy, including managing all communications with REC Partners (e-invites, RSVP confirmations and reminders).
- Develop an 11-page micro-site for delegates to understand the value proposition of the summit, as well as to see firsthand the summit programme, related delegate and spouse activities, the venues, practical travel information for visitors to Singapore, as well as options of places to go and things to do for extended stays.
- Develop an online registration page and manage the RSVP process.
- Manage all delegate-registration requirements including dietary preferences, flight details, hotel-room bookings, as well as information on visa requirements.
- Manage third-party vendors to produce welcome bags, name badges, venue banners, signage and delegate gifts to ensure consistency in branding.
- Manage meet-and-greet services for the delegates and spouses at the airport gate and provide a private immigration and customs service with pre-arranged taxis from the airport to the hotel upon arrival, and back to the airport for their departure.
- Organise and collate delegate-arrival packs.
- Hire and manage a photographer to capture the summit highlights.
- Manage all site logistics including venues’ set up, summit A/V, F&B, venue decoration and seating plans.
- Set up and manage a private, onsite registration/concierge desk.
- Provide onsite assistance throughout the summit (at all in-hotel activities and off-site dinners), including responding to ad-hoc requests and last-minute changes in requirements.
- Manage group transfers for delegates and spouses throughout the three-day/evening programme.
- Manage tours of the REC Singapore facility.
- Upload all presentations and selected summit photos onto a flash drive and send to all delegates.
- Conduct a post-event debriefing with REC.
